The vast majority of today’s businesses could not escape the pace at which the current corporate juncture is evolving: many companies, just to mention an example, are now seizing the benefits of remote work. Nos, unlike other times, businesses can hire the best talent to work on a specific project irrespective of where they are located; besides, overhead expenses can be cut dramatically, especially if businesses also harness the perks of going completely office-free. And, as Donald Burns has previously asserted in other articles, today’s juncture in terms of connectivity, plus the opportunity to work and collaborate from different parts of the world, unlike the primal and most common connotation, has allowed workers to enhance and improve their productivity levels.
Nonetheless, although the good things about working remotely are pretty clear and pretty much self-explanatory, there are also other challenges that are entailed within this trend: achieving a good communication level is vital and no less than a daunting task. Team members need to be able to collaborate with each other while avoiding falling victim of slow internet—which is the primary motive why companies cannot share their ideas and resources in an effective and efficient manner.
But, since it seems that the fourth industrial revolution will continue its expansion, communication, and software experts have come up with different tools that come in handy for enabling collaborators from everywhere to properly talk to each other:
Good old fashioned Dropbox. Dropbox, although already known, is definitely one of the most effective cloud-based file sharing services. Once users upload a file, it can be then accessed from any other device everywhere on the planet, either via browser or by downloading the Dropbox application. People can also set up different folders that can be shared with other team members, thusly allowing them to access those files.
By default, Dropbox comes with 2GB storage for free; however, it can be increased up to 18GB just by referring the service to peeps and friends. Paid subscriptions, nonetheless, offer up to 500GB a month, and the business pro-version provides companies with high-end and advanced security options alongside 1,000GB of storage.
Unlike Dropbox, Sqwiggle is rather a relatively new tool. It offers, nevertheless, a totally new approach to remote collaboration. The idea behind its avant garde-ish nature is to practically recreate an office atmosphere for those people who are overseas but belong to the same team—which, in theory, increases both productivity levels and team spirit and morale—. Team members can see each other on-screen all day long via webcam, and, if one of them needs to chat directly with another team member, all that she or he has to do is click on the other person’s picture to immediately start a discussion.
It also comes with other appealing features: Sqwiggle comes with the possibility to set up diverse and different “working spaces” for different teams.
Yes: the world’s most famous (and free) video call service. Skype, aside from the well-known perks it possesses, also has several useful features for those who prefer to work directly from home. Aside from instant messaging and video calls, users are not confined to their desks, as Skype, just like many other tools, is available in other forms such as mobile phones or tablets.
This tool is quite well known and mimics several features that are also available on Skype. However, unlike the latter, Hangouts does not charge for group video calling. Besides, since its developer is Google, there is also a myriad of other integrated apps, which come in handy for allowing users to watch a YouTube video while working on a Google Document, just to mention an example.
The best description of this tool can be found in its own motto: “Evernote makes it easy to remember things big and small from your everyday life.” The motto also says that users can use the tool either on their computer, phone, tablet or a browser. All sorts of information and data can be uploaded, synced across different devices and shared with other team members and peeps. The content being uploaded is then turned into a note, which can be afterward organized by either notebooks or simply tags, making it much simpler to find all kinds of data and information. It comes with a free version and a premium version.
Basecamp is definitely a great project management tool. It allows users to start message threads, assign tasks to other team members, view schedules on a company-based calendar and store all sorts of data that belong to a specific project, which, once completed, can be safely saved or archived. One of its most appealing features is the possibility to message both team members and clients, thusly eliminating the dreary need for e-mails and copies.
* Featured Image courtesy of Startup Stock Photos at Pexels.com