Skype continues to be one of the best options for VoIP services out there. You can make audio and video calls, instant messages and also have flawless integration with Microsoft software. Here in Donald Burns’s Blog, we have mentioned Skype many times, due to the great advantages that place into the hands of users that can go from the casual, all the way to large companies that use the business version and unleash all the potential the app has to offer. One of the best things about Skype is the fact that it can be tailored to your business needs. The free app offers great options for small operations, while the advanced features are made available to you depending on the size of your team and how you plan on using the existing tools. Today we are living an era of connectivity when distances no longer matter as long as you have a way to meet with your entire team virtually. You can have members located all over the world, but as long as they have an internet connection, they can make their presence known right then and there, in order to make decisions together, hand out assignments and meet with clients.
Here we bring you some of the best quick tips for Skype users if you want to make the most out of it and take advantage of this great app.
Record And Send Video Messages
This is a feature that has become quite popular on messaging apps like Whatsapp and Messenger. Now you can take advantage of this in Skype as well by simply right clicking on the contact you want to message and choosing the Video Message option. This feature is great to send short video explanations or small tutorials on how to perform a specific procedure you can’t explain by simply using voice.
Edit A Message You Already Sent
Sometimes we make mistakes while typing so we go ahead and send another message right away correcting our mistakes. These extra messages can become annoying and typing mistakes can sometimes be a bit embarrassing. In case you didn’t know, Skype allows you to go ahead and correct messages that you already sent by right clicking on them and edit them even after they have been received. However, you can simply press the UP arrow to go ahead and fix the message quickly, something that is a lot more elegant than sending a couple extra messages correcting your typo.
Set Up A Meeting Right From Outlook Or PowerPoint
As we mentioned earlier, Skype and Microsoft integration is great when it comes to saving time and using the app to make your meetings, presentations, and team working sessions a lot easier. Right from your Outlook calendar you can hit the New Skype Meeting button, fill out all of the necessary information and the software will do the rest by notifying participants and sending your reminders when the meeting is coming up. If you are collaborating remotely in a PowerPoint presentation, you can also contact your partner right from the presentation instead of having to set up a meeting with Outlook and then sharing the screen. This is a great trick to save you time and to make your work a lot more streamlined.
Save Your Chat History
Sometimes you receive a lot of information through Skype that you want to save, like an URL or a link to a specific article, but if you close the chat window, the app by defaults deletes all of your messages. You can avoid this by simply pressing Ctrl + S and saving your IM history. You can also access the file that stores your history in order to back it up or copy it to another computer by typing “%appdata%\Skype” and pressing OK into your Run window on Windows desktops.
You can set up your preferences to give you alerts when certain words are typed into your messages. This also highlights the words into the chat so you can quickly identify them. This is a great feature if you are very busy and cannot look at every message you get right away. Alert words help you identify important chats quickly so you can be warned when your immediate attention is required. Go to the Conversation Menu, then Notification Settings and choose the option “Notify me only if these words are mentioned”, there you can type the words you want to use.
Configuring Caller ID
Advanced Skype subscriptions include many features that can help you enjoy your experience as close as possible to a real landline. Some of those features include caller ID and call forwarding. Go to your Skype Account Page and check out the features available to your particular plan. From there you can configure your location or your numbers for call forwarding.